Changes to Electrical Periodic Inspection Reporting

Q Technical Services (UK) Ltd believe it is always most important for our clients to be kept up to date with current changes. With the changes coming with regards our undertaking of Electrical Periodic Inpections to both void and tenanted buildings a big change is coming…hence the large newsletter. Hope you find its contents are of interest.

BS7671:2008 Amendment 1 comes into force on the 1st January 2012 and among the amendments is the inclusion of the new Electrical Installation Condition Report (EICR) replacing the standard Periodic Inspection Report.

An electrical installation within the new regulations is still subjected to periodic inspection and testing. It is the reporting of the inspection and testing that is the key change.

The first point to mention is the change of name to ‘Electrical Installation Condition Report’. It has been deemed that this name is more meaningful to clients as it clearly states that it is a report relating to the condition of the electrical installation. The structure of the report remains the same; however a key change is to the schedule of inspections that will be used when carrying out the new Electrical Installation Condition Reports.

Previously the schedule of inspections was generic and used for both periodic inspection reports and electrical installation certificates. The new condition reports have a schedule of inspections relevant to the periodic inspection work carried out. This new schedule is aimed at smaller electrical installations such as small commercial type premises where the supply is rated no more than 100A single-phase
or three-phase.

The reason for the new inspection schedule is to benefit engineers carrying out the inspection to enable them to inspect an installation in a structured and consistent way and for the client to better understand the result of the inspection.

The format of the condition report inspection has been designed so that a number of specific items requiring inspection are listed that are likely to be relevant to an installation. The requirement is for an outcome based on the inspector’s assessment to be recorded against each item. The engineers carrying out the work will also record an associated comment to reinforce the reason for a particular outcome. This approach is intended to provide more detail on the condition of a number of aspects of an installation and is one of the key differences compared to the previous Periodic Inspection report where only a summary list of observations and recommendations were recorded.

This new format has the benefit of providing a detailed assessment to the client to clarify any dangers, improvements or limitations and will aid any future inspection of the installation. For each item the new reports will also record if any further investigation is recommended as it is recognised that various factors could inhibit a complete inspection at the time it is carried out or the attending engineer has not verified an item but feels that further assessment is needed to confirm the safety aspect.

The second key difference with the new report is to do with the classification codes to highlight an unacceptable condition or improvement. This will now be limited to:

C1 (danger present – immediate remedial action required), C2 (potentially dangerous – urgent remedial action required), C3 (improvement recommended).

The previous C3 code (further investigation) will now be covered by an individual entry for each item and summarized on the observations section K on the report. The previous C4 code (does not comply with BS 7671:2008 amended to.) has now been removed from the reporting process.

Any C1 or C2 classification code will now mean that the condition of the installation will be classed as unsatisfactory in the summary section E on the report and this will then be conveyed to our clients.

Our clients will be notified of any C1 classifications straight away so that immediate remedial action can be taken such as repair, replacement or isolation.

For larger installation bigger than 100Amp Single or Three Phase arrangements a list of example items requiring inspection has been incorporated within the new regulations. The intention is for this list to be used as the basis of the inspection for a larger installation arrangement. The key difference being no dedicated schedule is provided. This will need to be agreed between the client and person doing the work as to how the inspection aspect is documented.

Finally, the schedule of test results remains applicable to the Electrical Installation Condition Report (EICR) and thus is included as part of the report.

It is worth clarifying that the new report is intended to report on the condition of an existing installation and not to certify an installation. Our trained employees carrying out the inspection and testing will now be looking to determine if there is any  damage, deterioration, defects, dangerous conditions and any non-compliance with the requirements of the Regulations which may give rise to danger. Only these aspects will now be recorded on the new reports and not a full list of non-compliance with the regulations.

Installations built to an earlier edition are not likely to fully comply with the current edition. However, this does not mean that the installation is unsafe for continued use.

The new reports will also no longer state how any defects should be rectified. e.g. consumer unit should be replaced. This information will be provided separately if requested by the client.

Thanks for reading and I hope that you found the above informative.

For all your site Installations, Maintenance, Servicing just give us a call on 01952 670020 or e mail us at helpdesk@qgroup.uk.com. We are here to help……..

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